On line seminar:
AKC Record Keeping and ID of Dogs
ISAA Breeder Information
Hello,

Today, we have 185 active members and approximately 720 dogs in the United States. We registered 138 puppies this year and bred about
125 of those. Congratulations to those of you who are producing healthy, happy Icelandic Sheepdogs. Our club is growing in leaps and
bounds.

As we enter the next phase of our journey towards full AKC recognition, there are ways that we can prepare ourselves, as a community of
breeders and "to-be breeders", so that we can make that transition with ease.

This is a new format of information sharing that I hope you find useful. It will also be stored on the Yahoo Breeders Group as a readable
file.     

Introduction: I plan to have my first litter in 2008 and wanted to "get organized" as soon as possible. What I have discovered is that the
AKC's record keeping system makes this process very simple. My hope is that you'll find this information useful, that it will save you time
and will encourage new and to-be breeders to jump right in as the new year approaches.

I'm sure the breeders in the group who have been doing this for some time are familiar with this information and currently maintain the
required records. If not, I hope you find this information helpful.    

Description: There will be several installments of this "on line seminar". Part I is an explanation of what records an AKC breeder must keep. I
have highlighted the record keeping requirements and, following that, the items that must be kept by a breeder.   

Q & A: These are questions that I asked the AKC and their answers:

Q: At what point might a breeder's records be inspected by AKC?
A: Any time. However, for breeders who produce more than seven litters in a calender year, that breeder should expect an annual inspection.

Q: Does this apply to ISD Breeders who are currently FSS and will soon be Misc Group?
A: FSS breeders can be inspected by AKC at any time.

Q: Is it mandatory to use the AKC's record keeping system?
A: No. The AKC system was designed to make record keeping easier for breeders, but is not mandatory. You must maintain the records,
regardless of the system you employ.

Regulations for Record Keeping and Identification of Dogs
Amended to July 1, 2001
Also Applies to Foundation Stock Service
The regulations contained herein have been promulgated by the Board of Directors of the American Kennel Club under the provisions of
Chapter 4 of the Rules Applying to Registration and Discipline for dog owners, breeders, dealers, pet stores and all persons or firms that sell,
give away, or sell on consignment dogs that are registered or represented to be registrable with the American Kennel Club.

Unless an individual breeds or disposes of his dog, the private owner of one or two dogs is not required to keep any record other than the
registration certificate issued to him by AKC.

1. General Practices
Each person covered by these regulations must follow such practices as, consistent with the number of dogs involved, will preclude any
possibility of error in identification of any individual dog or doubt as to the parentage of any particular dog or litter.Thus, if more than one dog
is shipped to some new owner or if a number of similar dogs are kept in a kennel or pet shop, a system must be used, such as marking,
tagging, tattooing or microchipping each dog, which will preclude any possible error, and a record of the identifying information must be kept.
If microchips are used as the primary means of identification, a scanner must be present at all times if there are more than 20 dogs over six
months of age on the premises. Dogs sold at auction must permanently be identified with either a microchip or tattoo. Bitches in season must
be so segregated from males that there can be no doubt as to the identity of the sire of any litter. Puppies from different litters must be so
segregated, marked or identified that there can be no doubt as to the parents or age of a particular puppy, and the identifying information
must be recorded.

2. Records
To provide a source of reference for registration or transfer applications which have been made or may later be made to The American
Kennel Club, and to assure the accuracy of such applications, certain minimum written records must be maintained. When kept on a
computer, a separate printed copy (hard copy) of all required records, apart from the computer or storage discs, must be available.

All required records must be made immediately when a dog is acquired and delivered, and at the time of mating, whelping or death. Records
must be kept on forms devoted to that exclusive purpose and must be consecutive, accurate, up-to-date, and maintained for at least five (5)
years after the dog has died, has been sold, or has been given away. AKC registration certificates and applications, while a source for
records, are not in themselves considered records. (The AKC provides a simple way to maintain these records and that will be addressed in
Part II.)

A. Records to be kept by owners and breeders.

1. The owner (and the lessee if a dog is leased) shall keep a record of each dog owned (or leased) which will show:
Breed
Registered name and number (or litter number if not registered)
Sex, color and markings
Date of birth
Names and numbers of sire and dam
Name of breeder
Name and address of person from whom directly acquired
Date of acquisition
Date and duration of lease, if any, and when dog is sold, is given away, or dies:
Name and address of person to whom directly sold or delivered
Date sold or delivered or date of death
Date and type of registration papers given
In addition, the owner (or lessee, if dog is leased at that time) shall keep the following breeding records:

2. Whenever dog is mated to another dog:
Date and place of mating
Names of persons handling mating
Registered name and number of dog to which mated
Name and address of its owner
3. and (if a female) when resulting litter is whelped:
Date of whelping
Number of puppies whelped by sex and by color and markings
Litter registration number
Date of sale, gift or death of each puppy so described
Name and address of person acquiring each puppy so described
Date and type of papers given when puppy is sold or given away
Registered name and number of each puppy registered by breeder
B. Records to be kept by persons or firms who sell or give away dogs bred by others, including dealers, pet shops and persons acting as
agents or brokers or selling on consignments:

For Each Unregistered Dog
Breed
Sex and color and markings
Date of birth
Litter number (when available)
Names and numbers of sire and dam
Name of breeder

For Each Registered Dog
Breed
Registered name
Registration number

And for All Dogs
Name and address of person from whom directly acquired
Data of acquisition
Name and address of person to whom directly sold or given
Date sold or delivered, or date of death
Date and type of papers given when sold or given away

3. Identifying Dogs at Time of Delivery

If properly completed AKC registration papers are not supplied with the dog when it is shipped or delivered to someone else, the person
delivering or shipping the dog must furnish with the dog to the person acquiring it a bill of sale or other signed memorandum giving all of the
identifying information listed below. A promise of later identification is not acceptable.

For a Dog Not Yet Individually Registered
Breed
Sex and color and markings
Date of birth
Litter number (when available)
Names and numbers of sire and dam
Name of breeder
Date sold or delivered

For a Registered Dog
Breed
Registered name
Registration number
Date sold or delivered

This identifying information must be supplied with the dog even though AKC papers are not yet available, and even to a person who takes
the dog only for resale as an agent or on consignment, and the same information must be passed on by him when he disposes of it. (The only
exception to this requirement is when there is a written agreement made between the parties when the dog is delivered specifying that
registration papers are never to be given.)

4. Inspection
The rules provide that The American Kennel Club or its duly authorized representatives shall have the right to inspect the records required to
be kept and the practices required to be followed by these regulations, and to examine any dog registered or to be registered with The
American Kennel Club. Such examination may include saliva, urine, hair, blood and examination by a veterinarian or other tests or
procedures at the discretion of The American Kennel Club.

The American Kennel Club will also refuse registration to any dog where conditions of these dogs and/or kennels do not meet the minimum
standards, as set forth by The American Kennel Club. The American Kennel Club will also report these conditions to the appropriate
governmental or humane agencies.

5. Frequently Used Sires
Every sire producing seven or more litters in his lifetime or producing more than three litters in the calendar year must be "AKC DNA
certified."

6. Penalties
The rules provide that The American Kennel Club may refuse to register any dog or litter or to record the transfer of any dog for the sole
reason that the application is not supported by the records required by these regulations.

The rules also provide that the Board of Directors of The American Kennel Club may suspend from all privileges of The American Kennel
Club any person who fails to observe the above regulations.

Requirements for Completing Registration Forms

The system of registering individual dogs from registered litters is based on a separate certification to AKC from each person or firm through
whose hands the dog passes, whether as owner, dealer, agent, on consignment, or otherwise, certifying that the dog delivered by him is the
same one described in the application, and that the dog was delivered by him directly to a named person or firm on a specified date.

When the person who owns a litter at birth transfers ownership or possession of one of the unregistered dogs in the litter to some other
person, he must complete steps 4, 5, 6, 7, 8 and 10 on the dog registration application form issued to him by AKC for the particular litter.
These forms are invalid if signed in blank by the litter owner. He must enter the name of the person to whom he directly transfers ownership
or possession and the date of transfer before signing the transfer certification. Even when requested to do so, he must never enter the name
of anyone other than the person to whom he directly sells or delivers the dog. He must also enter the color, markings and sex of the individual
dog on the face of the application.

When a dog changes hands more than once before it is individually registered, each person through whose hands the dog passes must sign a
separate certification, completing Section A on a Supplemental Transfer Statement form (obtainable on request without charge from AKC)
and attaching it to the dog registration application. These forms, too, are invalid if signed in blank or if Section A is not fully and accurately
completed by the signer.

The owner who wishes to register the dog and have the registration certificate issued to him enters his choice of name on the face of the dog
application. If he bought directly from the original owner of the litter, he then completes section 9 of the dog registration application. If he
bought from anyone else he completes Section B on the final supplemental form on which Section A has been completed by the person from
whom he directly obtained the dog, and submits both or all the forms, attached together, to AKC with the required fee.

Transfer of a registered dog. The owner named on American Kennel Club records and on the face of the registration certificate must
complete the transfer application on the back of the certificate, entering the name of the person to whom he/she directly transfers ownership
or possession, and the date of transfer, before he signs it. If the dog again changes hands before application is filed to record the change of
ownership, each person through whose hands it passes must complete Section A on a separate Supplemental Transfer Statement form and
attach it to the registration certificate. The final owner who wishes ownership to be recorded in his name completes Section B on the last of
the supplemental transfer forms and submits the application to AKC with the required fee.

Note: No special forms are necessary for keeping the records, provided they meet all of the requirements enumerated in Sec. 2 of this
pamphlet. The American Kennel Club, however, has prepared special blanks in book form for keeping these records: Dog Ownership and
Breeding Records and Dealers Record of Transactions in Dogs.

Persons who buy and sell dogs and who also keep and breed dogs will need both types of records. The keeping of such records as are
provided for in these AKC forms will be considered sufficient under these regulations.


Part II: Now that we have the rules down, what is next?

Go to akc.org and then to the breeders link. You can take a cursory look at the system. At first glance, it appears that the AKC requires
breeders to keep a great deal of information. However, the AKC has made this free system for such record keeping available on line and it is
very simple. I walked through the process two days ago and was done in 10 minutes. Now, I just need some puppies! You will also notice
all the information that is available to breeders on that page. There are a ton of valuable resources there for you to use.  

The system is comprehensive. First step is to open an account. Go to  https://www.akc.org/dogreg/index.cfm?useraction=new_owner   This
link will provide step by step instructions re: how to put your dogs in the AKC's FREE online record keeping service.   

The instructions are easy to follow. You will need:
a credit card to verify your identity. (The credit card is used to identify you. There is no charge for the service.) ;
your dog's AKC registration #'s;
and the Certificate Issue date.
You can find all the information you need on the FSS Registration Certificate that was sent to you when you registered you dog. This is not
the pedigree, rather the half sheet paper that has your FSS information on it. Your dog's number is in the top right corner and the certificate
issue date in the bottom right. With that information in hand, you are ready to go. (If you don't have that information or have misplaced it, you
can call the helpline and they will tell you the registration date.)      

For those of you who like detailed instructions, see below. I have included step-by-step instructions in two different formats; same result: see
"A" and "B" below. After you authenticate your account, you can add dogs that you own.

Once you have created an account you can add and manage dogs of interest, which are dogs that you do not own but are dogs in which you
have an interest.

A. Adding a Dog by Registration Number
To add a dog by reg. number:

Step 1: Click the Manage Dogs hyperlink under My Dogs in the left hand pane of the window, which displays the My Dogs and Litters -
Manage Dogs page.

Step 2: Click the Add a Dog hyperlink under the Display list box. NOTE: If you are in Online Record Keeping (ORKS), you can also add a
dog from the hyperlinks available in certain screens where you select a dam or sire from your list.

Step 3: Click the Add Dog By Registration Number option.

Step 4: Click in the Registration text box and then type the dog registration number.

Step 5: Click the Next button, which displays the dog's information and the ability to decide what type of relationship you have to the dog.

Step 6; Click either the Add a Dog I Own option OR the Add a Dog of Interest option.

Step 7: Click the Next button. If this was a dog of interest, the dog is added to the list and you can skip to Step 9. If this is a dog you own,
proceed to Step 8.

Step 8: Click in the Cert Issue Date text box, click the I certify that I am the recorded owner of this dog and request that the AKC associate
this dog with my account check box, and then click the Add Dog button.

Step 9: Click the Continue button, which confirms the addition and closes the window.

The system will add the dog entered into your account. If this is a Dog I Own, the system may recognize other dogs you own as well, and
add them to your account at the same time. After adding this dog, if you own other dogs that do not appear as a Dog I Own in your dog list,
simply complete the Add a Dog process again.

B. Adding a Dog By Name and Breed

To add a dog by name and breed:

Step 1: Click the Manage Dogs hyperlink under My Dogs in the left hand pane of the window, which displays the My Dogs and Litters -
Manage
Dogs page.

Step 2: Click the Add a Dog hyperlink under the Display list box.

Step 3: Click the Add a Dog By Name and Breed option.

Step 4: Click in the Dog Name text box and then type part of or an entire name.

Step 5: Click the Breed down-arrow and then select a breed.

Step 6: Click the Next button, which displays the search results based on the data.

Step 7: Click the option next to the search result item that matches the dog you wish to add to your dog list.

Step 8: Click the Next button, which displays the dog's information and the ability to decide what type of relationship you have to the dog.

Step 9: Click either the Add a Dog I Own option OR the Add a Dog of Interest option.

Step 10: Click the Next button. If this was a dog of interest, the dog is added to the list and you can skip to Step 12. If this is a dog you have
or
currently own, go to Step 11.

Step 11: Click in the Cert Issue Date text box, click the I certify that I am the recorded owner of this dog and request that the AKC
associate this dog
with my account check box, and then click the Add Dog button.

Step 12: Click the Continue button, which confirms the addition and closes the window.

The system will add the dog entered into your account. If this is a Dog I Own, the system may recognize other dogs you own as well, and
add them to your account at the same time. After adding this dog, if you own other dogs that do not appear as a Dog I Own in your dog list,
simply complete the Add a Dog process again.

NOTE: If there is not a dog available based on the search entered, a message will display stating that: The dog you entered could not be
added to your account because it could not be found in our database. Please check the information you entered or contact Customer Service
if
this problem persists. I have provided that phone number above.